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President's Report

May 2015 Board Meeting Agenda and President’s report

By May 13, 2015No Comments

Agenda for Board Meeting

Call to Order
Moment of Silence
Acceptance of Agenda
Acceptance of Board Meeting Minutes
  • Accept March meeting minutes
Treasurer’s Report and Budget Update
President’s Report
Piers & Harbors Report
Green Committee Report
Beach Committee Report
Old Business
New Business
    – Discuss adding a children’s events committee, Pam Demske is willing to be that Chair

President’s Report

We store all of our projects online, in Podio.  Below is a summary list of those projects and what has been accomplished since the last Board Meeting.

Projects and their status

Since the last meeting, here is a project status list:
  • Updating events on Community website (Complete)
  • Planning for cistern system, pier water and dog wash at Fishing Creek [May take on this project Summer 2015]
  • Add Handicap ramp at Beach (Out for bid)
  • Build a floating pavilion, 20’x20′ at Fishing Creek pier (planning/pricing)
  • Upgrade to replace picnic tables (Complete, but may add one more, and one more at Fishing Creek)
  • A beach volleyball court put in at the beach [Net is being made by Charlie (Quantum/Warrior Canvas)]
  • First set of shirts and jackets are finished.  Board members may select theirs and discussion needed on whether to order more to sell.
  • Porta-Potty enclosure [In planning, does everyone like the new location of the Porta-potty]
  • Scanning old OHCA files is underway (ongoing)
  • Create a GIS Map of community roads to plan maintenance work [Delayed]
  • Add four temp slips at Fishing Creek [Will order anchors June 2015]
  • Install piling caps at Fishing Creek pier [Underway]
  • Washington Saltwater swale at boat ramp and rain garden (Underway)
  • Washington Ave. swales survey and permit application (Will plan survey this summer)
  • Exercise Circuit course (Pricing options look like $7500 for materials and $2500 to install)
  • Add two dog poop stations Bringing back this idea due to requests. Washington boat ramp and replace one on Cross. (Underway)
  • Kayak dock at Booker (Underway)
  • Research and work with Niagara Road residents on phragmites (Cancelled)

Community Areas of Concern

This is a list of areas in the community that need attention:

Standing water

  • [To address] New flooding area on Washington Drive.  New homes past Booker have been experiencing flooding in front yards as the builder never installed swales or a way for water to flow toward Booker road. We should look into this issue.
  • [To address] Still some flooding on Creek after new house was built. Helen Granado’s ouse is most affected.
  • [To address] Ms Cherry’s swale repairs need to be re-checked. Probably need to talk with her on what she thinks needs to be changed
  • [Mostly fixed, some fin tuning needed] Flooding from Paper work (Cedar Rd) into homes along Ellis and into Ellis Road.  Will be addressed in August.
  • [Mostly fixed, one resident would not let us repave driveway apron and fix the swale in from of his house] Flooding on Ellis

Community Property

  • Fishing Creek parking area and park – No current issues. Minor post winter clean-up.
  • Fishing Creek pier – Doing Spring maintenance
  • Harbor Lot and play ground –  No current issues. Minor post winter clean-up.
  • Booker Parking Lot – No current issues. Minor post winter clean-up.
  • Washington Boat ramp – Swale plantings. Minor post winter clean-up.
  • Beach – Enlarging Gazebo project delayed. Need approval for Handicap ramp and deck area. Minor post winter clean-up.

Board Approvals/Motions Needed

To accomplish these, we would need to Board to approve the following:
  • Approve approximately $15,000 for handicap ramp and deck area (about 20′ x 30′) to allow handicap access to the beach, a place for wheelchairs and strollers, to clean off feet, etc.
  • Approve the idea for a Pavilion at Fishing Creek pier.  Estimated cost is about $20,000.
  • Approve purchase of ‘pre-packaged’ circuit course, Estimated cost is $7500 for materials and $2500 for labor
  • If decided to order shirts to sell, approval to do so
  • If decided, approve a new committee for Children’s Events Committee and approve Pam Demske for the position
Kathy Burk

President of the Oyster Harbor Community.