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President’s Report and Agenda for December 3, 2015 Board Meeting

By December 3, 2015No Comments

Agenda for December 3, 2015 Board Meeting

Call to Order
Moment of Silence
Acceptance of Agenda
Acceptance of Board Meeting Minutes
  • Accept May and October meeting minutes
Treasurer’s Report and Budget Update
President’s Report
 – Below
Piers & Harbors Report
 – Including in President’s report
Green Committee Report
 – Including in President’s report
Beach Committee Report
Old Business
 – LED light upgrades still underway
New Business
 – Budget approval for FY 2017

President’s Report, Piers Report and Other Reports Combined

We store all of our projects online, in Podio.  Below is a summary list of those projects and what has been accomplished since the last Board Meeting.

Projects and their status

Since the last meeting, here is a project status list:
  • Planning for cistern system, pier water and dog wash at Fishing Creek [In planning still]
  • Porta-Potty enclosure [Test one is complete.  Will do a white one for Beach and move test one to Fishing Creek]
  • Scanning old OHCA files is underway (ongoing)
  • Create a GIS Map of community roads to plan maintenance work [Delayed]
  • New pilings and adding four temp slips at Fishing Creek [In planning]
  • Raising Fishing Creek Pier (Complete where pilings are high enough)
  • Washington Saltwater swale at boat ramp  (Complete, but will change upper side)
  • Exercise Circuit course (underway)
  • New gravel at Fishing Creek (Plan to add more gravel)
  • Trim brush around Fishing Creek and clean-up trash (Complete)
  • Repair Booker floating dock posts (complete)
  • Beach sand repair from storms (mostly complete, more sand to be added this winter)
  • Electrical at Beach (complete)
  • LED light upgrades as Beach and Fishing creek (underway)
  • Neighboring lot at Fishing Creek remove Phragmites (Planning)
  • Booker pump out (complete, but need maintenance)
  • Shade for Harbor street light to address one resident’s complaints (underway)
  • Gazebo at Harbor (early planning)
  • Community Condition Assessment (about 80% complete)

Community Areas of Concern

This is a list of areas in the community that need attention:

Standing water

  • [Fixed] Still some flooding on Creek after new house was built.
  • [Fixed] Ms Cherry’s swale repairs need to be re-checked. Probably need to talk with her on what she thinks needs to be changed
  • [Complete] Flooding from Paper work (Cedar Rd) into homes along Ellis and into Ellis Road.
  • [Complete] Flooding on Ellis
  • [Fixed] Fix standing water in Biohabitats area on Harbor

Community Property

  • Fishing Creek parking area and park – No current issues. Add two more picnic tables.
  • Fishing Creek pier – Partially raised. Needs the main run raised and electrical work
  • Harbor Lot and play ground –  No current issues.
  • Booker Parking Lot – Need to add some gravel.
  • Washington Boat ramp – Swale plantings.
  • Beach – Move some sand to cover storm issues

Board Approvals/Motions Needed

To accomplish these, we would need to Board to approve the following:
  • Approve new budget
Kathy Burk

President of the Oyster Harbor Community.