President’s Report: 8/15/2023
- /Admin:
- Lease termination
- Will close down office by end of August
- ProCom coordinate move of boxes and move out (this week)
- $2,000 deposit “clean and orderly, in same condition…” less wear and tear
- Plan to authorize furniture removal and pay for cleaning once vacated
- Update new annual/SCBD auditor search
- Still looking for SCBD auditor—most firms no longer do them
- Prior auditor informed we are not using him
- Nominating Committee/Elections
- Elections meeting update
- No space available on Tuesday, 9/26
- Need motion to move meeting to Thursday, 9/28
- Eastport Fire Station
- Offices
- 4 Board Members (1 will be elected for one year)
- All officer positions (one-year terms)
- Board Members finishing three-year term:
- Calvin Kidd
- Joe Matta
- Nancy Plaxico
- Dianna Zaring
- In process of asking current office-holders their intent for next year
- Nominating Committee
- Chair: Mo Lewis
- Members: Jeff Browne, John Boris, Pam Gratton, Arlene Jackson
- Convening this week
- Process overview:
- Questionnaire will be mailed (email and US mail)
- Approximately 10 days to submit questionnaire
- Committee reviews questionnaires; vets candidates
- Per constitution, committee mandated to recommend a slate
- Elections newsletter will contain recommended slate along with completed questionnaires/documents from other candidates
- Per constitution, nominations taken from the floor
- Committee Reports:
- Finance Committee
- Reserve Study Vendors, per email from Chair 8/2
- Setting up meeting with each
- Security
- Addressed concerns with ICS: personnel only using flashing lights as needed
- Address allowable noise and concerns with property owner on Shore Drive
- ICS vehicle attempted break-in: car lock-box stolen; police report filed
- Security check-in point at end of Cross damaged
- Piers and Harbors
- No update on dredging
- Kayak Rack Clean-up
- Notice via email and signs starting later this week/next week
- Reach out to P/H Chair for tags
- Unclaimed dinghy’s/kayaks/etc will be removed
- 30 days notice
- Community Property
- Furniture being delivered this week
- Parking subcommittee update
- Interest in community yard sale/dumpsters 10/14-10/15
- Beach
- Roads
- Next OHCA Meeting
Annual Meeting/Election:
Thursday, 9/28 7:30 p.m. Eastport Fire Station
