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October 2015 Board Meeting Minutes and President’s Report

By October 15, 2015No Comments

Agenda for October 15, 2015 Board Meeting

Call to Order
Moment of Silence
Acceptance of Agenda
Acceptance of Board Meeting Minutes
  • Accept May meeting minutes
Treasurer’s Report and Budget Update
President’s Report
 – Below
Piers & Harbors Report
 – Including in President’s report
Green Committee Report
 – Including in President’s report
Beach Committee Report
Old Business
 – Hiring Jason Haynes, and the young people in the community has saved OHCA many thousands of dollars. The pier work alone has saved $40,000 so far.
 – Jason Haynes has been instrumental in getting many projects completed.
New Business
 – Shade for street lamp on Harbor, new LED lights installed by BGE
 – Minor storm damage

President’s Report, Piers Report and Other Reports Combined

We store all of our projects online, in Podio.  Below is a summary list of those projects and what has been accomplished since the last Board Meeting.

Projects and their status

Since the last meeting, here is a project status list:
  • Planning for cistern system, pier water and dog wash at Fishing Creek [In planning still]
  • Add four more picnic tables (Complete)
  • A beach volleyball court put in at the beach (Complete)
  • First set of shirts and jackets are finished.  Board members may select theirs.
  • Porta-Potty enclosure [Test one is complete.  Will do a white one for Beach and move test one to Fishing Creek]
  • Scanning old OHCA files is underway (ongoing)
  • Create a GIS Map of community roads to plan maintenance work [Delayed]
  • New pilings and adding four temp slips at Fishing Creek [In planning]
  • Install piling caps at Fishing Creek pier [Complete]
  • Raising Fishing Creek Pier (Complete where pilings are high enough)
  • Washington Saltwater swale at boat ramp  (Complete, but will change upper side)
  • Washington Ave. swales survey and permit application (cancelled)
  • Exercise Circuit course (Will build our own, rather than purchase one, underway)
  • Kayak dock at Booker (Complete)
  • Community tree trimming (Complete)
  • New gravel at Fishing Creek (Complete)
  • Trim brush around Fishing Creek and clean-up trash (Complete)
  • Repair Booker floating dock posts (underway)
  • Beach sand repair from storms (underway)
  • Electrical at Beach (underway)
  • Neighboring lot at Fishing Creek remove Phragmites (Planning)
  • Booker pump out (Pumped fixed, but adding light – underway)
  • Replace five lights with LEDs (in planning)
  • Shade for Harbor street light to address one resident’s complaints (underway)
  • Gazebo at Harbor (early planning)
  • Community Condition Assessment (about 70% complete)

Community Areas of Concern

This is a list of areas in the community that need attention:

Standing water

  • [To address] Still some flooding on Creek after new house was built. Helen Granado’s house is most affected.
  • [Fixed] Ms Cherry’s swale repairs need to be re-checked. Probably need to talk with her on what she thinks needs to be changed
  • [Complete] Flooding from Paper work (Cedar Rd) into homes along Ellis and into Ellis Road.
  • [Complete] Flooding on Ellis
  • [Fixed] Fix standing water in Biohabitats area on Harbor

Community Property

  • Fishing Creek parking area and park – No current issues. Add two more picnic tables.
  • Fishing Creek pier – Partially raised. Needs the main run raised and electrical work
  • Harbor Lot and play ground –  No current issues.
  • Booker Parking Lot – Need to add some gravel.
  • Washington Boat ramp – Swale plantings.
  • Beach – Move some sand to cover storm issues

Board Approvals/Motions Needed

To accomplish these, we would need to Board to approve the following:
  • Approve Fishing Creek neighboring area Phragmites clearing
Kathy Burk

President of the Oyster Harbor Community.