Agenda for October 15, 2015 Board Meeting
Call to Order
Moment of Silence
Acceptance of Agenda
Acceptance of Board Meeting Minutes
- Accept May meeting minutes
Treasurer’s Report and Budget Update
President’s Report
– Below
Piers & Harbors Report
– Including in President’s report
Green Committee Report
– Including in President’s report
Beach Committee Report
Old Business
– Hiring Jason Haynes, and the young people in the community has saved OHCA many thousands of dollars. The pier work alone has saved $40,000 so far.
– Jason Haynes has been instrumental in getting many projects completed.
New Business
– Shade for street lamp on Harbor, new LED lights installed by BGE
– Minor storm damage
Adjournment
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President’s Report, Piers Report and Other Reports Combined
We store all of our projects online, in Podio. Below is a summary list of those projects and what has been accomplished since the last Board Meeting.
Projects and their status
Since the last meeting, here is a project status list:
- Planning for cistern system, pier water and dog wash at Fishing Creek [In planning still]
- Add four more picnic tables (Complete)
- A beach volleyball court put in at the beach (Complete)
- First set of shirts and jackets are finished. Board members may select theirs.
- Porta-Potty enclosure [Test one is complete. Will do a white one for Beach and move test one to Fishing Creek]
- Scanning old OHCA files is underway (ongoing)
- Create a GIS Map of community roads to plan maintenance work [Delayed]
- New pilings and adding four temp slips at Fishing Creek [In planning]
- Install piling caps at Fishing Creek pier [Complete]
- Raising Fishing Creek Pier (Complete where pilings are high enough)
- Washington Saltwater swale at boat ramp (Complete, but will change upper side)
- Washington Ave. swales survey and permit application (cancelled)
- Exercise Circuit course (Will build our own, rather than purchase one, underway)
- Kayak dock at Booker (Complete)
- Community tree trimming (Complete)
- New gravel at Fishing Creek (Complete)
- Trim brush around Fishing Creek and clean-up trash (Complete)
- Repair Booker floating dock posts (underway)
- Beach sand repair from storms (underway)
- Electrical at Beach (underway)
- Neighboring lot at Fishing Creek remove Phragmites (Planning)
- Booker pump out (Pumped fixed, but adding light – underway)
- Replace five lights with LEDs (in planning)
- Shade for Harbor street light to address one resident’s complaints (underway)
- Gazebo at Harbor (early planning)
- Community Condition Assessment (about 70% complete)
Community Areas of Concern
This is a list of areas in the community that need attention:
Standing water
- [To address] Still some flooding on Creek after new house was built. Helen Granado’s house is most affected.
- [Fixed] Ms Cherry’s swale repairs need to be re-checked. Probably need to talk with her on what she thinks needs to be changed
- [Complete] Flooding from Paper work (Cedar Rd) into homes along Ellis and into Ellis Road.
- [Complete] Flooding on Ellis
- [Fixed] Fix standing water in Biohabitats area on Harbor
Community Property
- Fishing Creek parking area and park – No current issues. Add two more picnic tables.
- Fishing Creek pier – Partially raised. Needs the main run raised and electrical work
- Harbor Lot and play ground – No current issues.
- Booker Parking Lot – Need to add some gravel.
- Washington Boat ramp – Swale plantings.
- Beach – Move some sand to cover storm issues
Board Approvals/Motions Needed
To accomplish these, we would need to Board to approve the following:
- Approve Fishing Creek neighboring area Phragmites clearing
