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President's Report

Agenda and President’s report for November 6th, 2014 Board Meeting

By November 5, 2014No Comments

Agenda for Board Meeting

Call to Order
Moment of Silence
Acceptance of Agenda
Acceptance of Board Meeting Minutes
  • Accept September meeting minutes
  • No October meeting
Treasurer’s Report and Budget Update
President’s Report (See above)
Piers & Harbors Report
Green Committee Report
Beach Committee Report
Old Business
New Business
    – Budget planning for next fiscal year. Suggest status quo with carryover of Gazebo budget.
    – Lessons learned: Proved we can stay within 20 forecast from last year and accomplish significant road/flooding work.

President’s Report

Below is a list of what was accomplished since the last Board Meeting.

Accomplishments this month

Since the last meeting, I have managed to get the following tasks accomplished:
  • Most of the tree trimming in the community is finished.  If you see areas missed, put in maintenance request.
  • The following projects are still underway
    • A beach volleyball court put in at the beach [NET ON SPECIAL ORDER due to size needed]
    • Porta-Potty enclosure [Didnt get to it]
    • Planning for cistern system and dog wash [Pushed to next year, as no time to work on it]
    • Prep table at Beach to be permanently mounted
    • Add Benches to Beach and Booker Park
    • Add Handicap ramp at Beach
  • Scanning old OHCA files is underway
  • Ordered and received a plaque for Claire

To dos for the upcoming Months

  • Create a GIS Map of community roads to plan maintenance work [UNDERWAY]
  • Add four slips at Fishing Creek [PLANNING]
  • Install piling caps at Fishing Creek pier [SUBMITTED QUOTE FOR IT]
  • Rain Garden for Cedar ‘paper’ road, joint with AOTB
  • Washington Saltwater swale at boat ramp and rain garden
  • Washington Ave. swales survey and permit application
  • Research and work with Niagara Road residents on phragmities

Community Areas of Concern

This is a new Section I am trying to track areas of concern in the Community.  Here is the list I have:

Standing water

  • [FIXED] Flooding on Creek drive from road and new home construction.  Working with Bob Eyster and observing the construction and how it affects the water runnoff.  As the home nears completion, we will look at the way the water flows to determine what to do next.
  • [To ADDRESS} New flooding area on Washington Drive.  New homes past Booker have been experiencing flooding in front yards as the builder never installed swales or a way for water to flow toward Booker road. We should look into this issue.
  • [FIXED] Flooding in swales between Harbor and Fishing Creek.  The swales are not in an easement that we know of.  The Fishing Creek work seems to have reduced the flooding, as the water can now drain some.  But some flooding is still an issue.
  • [FIXED] Flooding on empty lot at the top of Fishing Creek road.  The swale work has reduced the flooding somewhat.  The lot, like a couple on Arundel on the Bay road, are lower than the swales and don’t drain. Although there is not much we can do, I thought I’d list it.
  • [In progress] Flooding from Paper work (Cedar Rd) into homes along Ellis and into Ellis Road.  Will be addressed in August.
  • [FIXED] Flooding on Ellis
  • [SURVEY] Water pooling on Washington Ave.

Community Property

  • Fishing Creek parking area and park – Minor clean-up and new rope/posts
  • Fishing Creek pier – Replace some missing boards and put new piling caps on (project underway)
  • Harbor Lot and play ground –  No known issues.
  • Booker Parking Lot – No known issues
  • Washington Boat ramp – Will need some sand behind the kayak rack.
  • Beach – Enlarging Gazebo project delayed. New benches started

Board Approvals/Motions Needed

To accomplish these, we would need to Board to approve the following:
  • No motions/approvals needed
Kathy Burk

President of the Oyster Harbor Community.